EHR & EMR Data Migration Services
We help hospitals and PE-backed rollups migrate from Epic, Athena, AdvancedMD, NextGen, Nextech, DrChrono and 20+ other EMR/PMS systems. Secure, accurate, and fully HIPAA-compliant.
The Risks of EHR Data Migration Done Wrong
When hospitals or PE-backed rollups consolidate EMR systems, the cost of failure is high. Without the right expertise, migrations often create more problems than they solve.
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Lost Records & Histories
Incomplete or poorly executed migrations risk losing critical patient data — jeopardizing continuity of care and compliance. Even a small percentage of missing encounters or billing histories can create major financial and clinical liabilities.
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Costly Delays
M&A timelines slip when migrations stall, slowing integrations and creating frustration across leadership and staff. Each week of delay not only raises costs but also undermines the expected ROI of the acquisition.
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Compliance Gaps
Without HIPAA-ready processes and BAAs, migrations expose organizations to regulatory risk and failed audits. A single compliance breach can damage reputation and result in costly penalties that outweigh migration savings.
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Operational Disruption
Staff are left reconciling mismatched records, creating inefficiency instead of the streamlined workflows you need post-acquisition. This distraction pulls clinical and admin teams away from patient care and revenue-generating activities.
How We Deliver Successful EHR & EMR Data Migrations
We’ve migrated data across 27+ EMR and PMS systems, helping hospitals and rollups consolidate operations without losing patient records, disrupting staff, or risking compliance.
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Complete Data Integrity
Every patient record, encounter, billing history, and archived note is captured and migrated with full validation. No missing data, no gaps, no surprises.
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Beyond API Limits
We don’t stop at what vendors expose. Our engineers extract, normalize, and validate data from APIs, databases, and legacy sources — ensuring a complete migration.
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HIPAA-Ready Compliance
Our migration process includes BAAs, PHI isolation, and access audits — ensuring regulatory requirements are met from day one.
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On-Time Delivery
We align with your M&A or hospital integration timelines, using proven processes to minimize downtime and keep projects on schedule.
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Scalable Expertise
From single-clinic migrations to multi-site hospital systems, our engineers adapt the process to your organization’s size and complexity.
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Post-Migration Confidence
We provide thorough validation and reporting so you know your data is complete, accurate, and ready for immediate use in the target EMR.
We Migrate Data from 25+ EMR & PMS Systems
From enterprise EHRs to specialty practice management software, Scimus has hands-on experience migrating data across 27 different systems. Whether you are consolidating after an acquisition or transitioning to a new EMR, we ensure your migration is complete, accurate, and compliant.
- Epic
- Cerner
- Athenahealth (Athena)
- AdvancedMD
- eClinicalWorks (ECW)
- AllScripts
- NextGen
- ModMed (Modernizing Medicine)
- Nextech
- PatientNow
- Aesthetic Record
- Zenoti
- Meevo
Epic is the most widely used enterprise EHR platform in U.S. hospitals and health systems. Our Epic data migration services cover patient records, billing histories, lab results, and scheduling modules. We deliver migrations that protect data integrity and support HIPAA compliance, ensuring a smooth transition for large healthcare networks.
Why Scimus for EHR Data Migration
Data migration in healthcare isn’t just technical — it’s about protecting patient safety, compliance, and the ROI of acquisitions. Here’s why leading hospitals and rollups trust Scimus.
Proven Healthcare Expertise
We’ve worked across hospitals, urgent care networks, and PE-backed rollups, executing migrations for 27+ EMR and PMS platforms.
Beyond API Extraction
Unlike many vendors, we don’t stop at what’s exposed by APIs. Our engineers pull, normalize, and validate all patient, billing, and operational data — ensuring no record is left behind.
Compliance First
We operate with HIPAA-ready workflows, PHI isolation, and BAAs available. Every migration is audited and validated to meet regulatory requirements.
Transparent Process
Weekly updates, validation checkpoints, and risk logs keep leadership informed. You’ll know exactly where your project stands, from discovery to go-live.
Our Process for EHR & EMR Data Migration
Every migration follows a proven framework — designed to minimize disruption, maintain compliance, and deliver results on time.
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1
Discovery & Planning
System mapping, compliance setup, and definition of scope and risks.
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2
Secure Extraction
We pull structured, unstructured, and legacy data — not just what’s available in APIs.
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3
Data Transformation & Mapping
Standardizing formats, normalizing codes, and validating data accuracy.
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4
Migration & Validation
Loading into the target EMR, running automated and manual QA checks, and reconciling records.
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5
Go-Live & Support
Monitoring system stability, validating accuracy post-migration, and training staff for a smooth handoff.
Case Studies
Frequently Asked Questions
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How long does a typical migration take?
Most projects range from 3–12 weeks, depending on the size of the dataset, number of systems involved, and complexity of validation.
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Can you migrate into multiple target EMRs?
Yes. We support both single-system consolidation and migrations that distribute data into multiple EMRs or data warehouses.
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How do you ensure compliance with HIPAA?
Our process includes BAAs, PHI isolation, access audits, and strict security policies. Every step is designed to meet HIPAA requirements.
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Do you validate data after migration?
Absolutely. We run automated and manual QA checks to ensure patient records, billing histories, and clinical notes are complete and accurate.
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What if my EMR isn’t listed?
We regularly migrate data from custom and legacy systems. Even if your EMR isn’t listed, our team can extract, normalize, and validate your data.
